Free checklist
Staff training matrix and annual training schedule
Copy these into your own document. The matrix is the record Regulation 10(1)(d) asks for; the schedule is how “routinely updated” happens without anyone remembering.
2 templatesmatrix and scheduleRegulation 10(1)(d)Tick on screen, then print
The checklist
Copy these into your own document. The matrix is the record Regulation 10(1)(d) asks for; the schedule is how “routinely updated” happens without anyone remembering.
Training matrix template
| Role | Basic Food Hygiene Awareness | Food Handlers | Persons in Charge | Introduction to HACCP | HACCP Supervisors | Allergen Management | Completed on | Certificate no. | Next refresher |
|---|---|---|---|---|---|---|---|---|---|
| Owner or person in charge | Required | Recommended | Recommended | ||||||
| Kitchen or production supervisor | Required | Recommended | Recommended | Recommended | Recommended | ||||
| Food handler | Induction | Required | |||||||
| Cleaner | Required | Recommended | |||||||
| Driver or delivery | Required | ||||||||
| QA or QC staff | Required | Recommended | Required | Required | Required |
“Required” and “Recommended” reflect Regulation 10(1)(a) and (b) and common practice; adjust to your operation. Add a row per person under each role.
Annual training schedule template
| Who | What | When | Owner | Done |
|---|---|---|---|---|
| New starters | Basic Food Hygiene Awareness before first shift; Food Handlers within probation | Every intake | ||
| All food handlers | Food Handlers refresher | Annually, month of choice | ||
| Person in charge | Persons in Charge refresher | Every 24 months, or on regulation change | ||
| HACCP team | HACCP for Supervisors and HACCP Teams | Before the annual HACCP review | ||
| Supervisors | Allergen Management; Food Fraud and Food Defence | Quarter 2 | ||
| Internal auditors | Internal and Supplier Auditing Practices | Before the internal audit cycle | ||
| Whole site | Toolbox talk: hand washing and temperature logs (routine assessment, Reg 10(1)(c)) | Monthly |
For a small premises under R638, the Basic Food Safety Document Templates Toolkit (R699) has 40+ editable policies, procedures, forms and checklists, 15% off with any R638 course. For a full management system, document templates are included in the FSSC 22000 toolkit and course bundle · BRCGS toolkit and course bundle · GLOBALG.A.P. Toolkit and Course Bundle for South African Growers.
Next step
Fill the matrix with ASC certificates: every course is online and self paced, and a manager dashboard tracks the team.
The other checklists
- R638 readiness checklist for a food premises
- Certificate of Acceptability application checklist
- Daily production hygiene checklist
- Staff training readiness checklist
The checklists are a working aid, not a substitute for the regulation or for the inspector’s judgement. All of them are free to use and print.